Academic Regulations

Academic Year - DDS Program

The Doctor of Dental Surgery degree program extends over four years. The academic year for years one and two commence in late August or early September and continue until the latter part of May. The academic year for year three commences in late August and continues to July. The academic year for the fourth-year begins in late August and terminates in late April. Late registration will be permitted only under very exceptional circumstances, if approved by the Dean. Total length of the program is currently 152 weeks in actual attendance: two 36-week sessions of two terms each, and one 45 week session of three terms each and one 34 week session of two terms each.

Academic Year - DDS Qualifying Program

The DDS Qualifying degree program extends over two years. The academic year for year one commences in early April and continues to July of the following year. The academic year for year two commences in late August and terminates in late April. Late registration will be permitted only under very exceptional circumstances, if approved by the Dean. Total length of the program is currently 89 weeks in actual attendance: one 54 week session of four terms in the first year and one 35 week session of three terms in second year.

Course Outlines and Program Changes

Before the beginning of term, each Course Director must provide a copy of the class outline, including evaluation methods, according to University and Faculty format with any individual additions, to the Office of the Associate Dean for Academic Affairs. Students must be provided with a course outline by the instructor at the first meeting of the course.

Program changes as to content, requirements, etc., may be necessary and may not be reflected in a given edition of the Calendar. Such changes will be included in the course outline provided to students at the first meeting of the course. Instructors may make changes to course outlines at any time. However, if these changes affect any of the following areas, at least two-thirds of enrolled students must approve the changes in order for them to be valid: (a) evaluation; (b) weight of individual evaluation components; (c) examination requirements with a value of 10% or greater.

Course Waiver Policy

Course waivers may be granted for courses in the DDS program only in exceptional circumstances. Requests for such waivers must be directed to the Assistant Dean for Academic Affairs, and must be accompanied by university transcripts, course descriptions, and course outlines. Students must attend all courses and complete all course requirements until notified by the Associate Dean (Academic) that a course waiver has been granted.

Students in the DDS program who are granted a course waiver shall, for the purpose of establishing (1) course rank; (2) grade point average; and (3) prizes and awards, have their final grades computed using only the required courses being taken.

Policies and procedures regarding application for and awarding of course waivers are outlined in the Academic Policy Manual.

Review of Students

Student academic, preclinical/clinical, and professional progress is reviewed at least twice each term by the appropriate Academic Standards and Awards Class Committee (membership - Course Directors of the respective year of the program), as outlined in the Academic Policy Manual. Appropriate remedial actions will be initiated for students with identified difficulties. Students with significant difficulties may be placed on probation.

Academic Accommodation for Students with Learning Disabilities

See University Regulations.

Dalhousie University is committed to providing equal educational opportunity and full participation for students with learning disabilities.

Students wishing to discuss accommodation for disabilities should contact the office of Student Accessibility and Accommodation before classes commence.

Examination and Course Grades

Admission to Examinations

In order to qualify for admission to examinations, candidates must attend the prescribed courses of the curriculum regularly and punctually. Students are expected to attend all lectures, seminars, preclinical and clinical sessions. A student may not be eligible to sit final examinations while on probation. The Examination Regulations of the University are followed, as well as specific Faculty of Dentistry regulations which are provided to students in the Academic Policy manual.

Promotion and Graduation

A student will not be promoted or graduated unless a passing grade in all subjects and an overall grade point average of 2.0 has been achieved.

A student who has achieved an overall grade point average of at least 2.0 and received one or two failing grade(s) may be offered supplemental examination(s) opportunities in written course components.   Successful passing of the supplemental examination(s) within identified deadlines will permit promotion. Failure to pass the supplemental examinations will require the student to repeat the year.  A student who has achieved a GPA lower than 2.0 and/or who has received more than 2 failing grades may be required to repeat the year or may be dismissed from the program.

As an academic requirement, students are assessed regularly on their professionalism, knowledge, skills and degree of competence for the profession of Dentistry as described in course outlines and the Academic Policy Manual. A student who, in the judgment of the Faculty, fails to attain satisfactory standard on this assessment may be placed in a remedial program or dismissed from the Faculty.

Students must prepare exercises, reports, etc., as may be prescribed, and in courses involving laboratory or practical work they must complete such work satisfactorily before any credit for that course can be given. If Faculty deems it advisable, giving consideration to the students' overall performance in the program and the constraints of available time and resources, students may be given the opportunity to clear any deficiencies by means of remedial programs.

Final year students are responsible for the completion of patient care and/or the approved transfer of their assigned patients before they are awarded the DDS Degree.

Graduation with Distinction

Graduation with Distinction may be awarded to graduating Dentistry students whose cumulative grade point average is at least 3.60, who, in the opinion of faculty, merit the award.

Course Grades

Upon completion of a course, a student is awarded a grade of A+, A, A-, B+, B, B-, C, F, or INCOMPLETE, or for designated courses, a grade of PASS or FAIL.

In this system; A+ is the highest and C is the lowest passing grade; an INC grade allows an otherwise qualified candidate to fulfil the course requirements within a specified time in a program determined by Faculty; an F is a failing grade which may allow an otherwise qualified candidate supplemental examination privileges, or may disqualify the student from further evaluation without repeating the course and/or the entire academic year, or may require the student to withdraw from the program.

Course directors are responsible for defining the requirements for grades.

Grade Point Equivalents and Averages

The numerical percentage score-letter grade equivalency scale for all courses in the Faculty of Dentistry is as follows:

In this scale 65% is the minimum passing numerical score. GPA equivalencies for final letter grades are consistent with the Dalhousie University GPA equivalency scale.

Numerical Score Letter Grade Grade Point Equivalent
95-100 A+ 4.30
90-94 A 4.00
85-89 A- 3.70
80-84 B+ 3.30
75-79 B 3.00
70-74 B- 2.70
65-69 C 2.00
N/A INC 0.00
0-64 F 0.00
N/A P (pass for credit) Neutral
N/A W (withdraw) Neutral
Pending Neutral  

INC - Incomplete: Students are expected to complete all course work which is required to achieve a passing grade by the prescribed deadlines. Only in special circumstances and with appropriate Academic Standards and Awards Class Committee approval, or that of the Associate Dean for Academic Affairs acting for the ASACC, may an instructor extend such deadlines. Incomplete work in a course must be completed by a time assigned by the relevant Academic Standards and Awards Class Committee. An INC will be converted to the earned grade if completed by the deadline. Otherwise, the course grade point value will be calculated as a 0.0 on the student’s grade point average, and the INC grade will normally be converted to a failing grade, unless the student is given permission by Academic Standards and Awards Class Committee to withdraw from the course. Students cannot be promoted with INC grades.

W - Withdrew: A grade of W is recorded for courses in which a student withdrew with Academic Standards and Awards Class Committee approval. No grade point value is recorded. It should be noted that all courses for a given year must be successfully completed before a student is promoted or graduated.

Calculation of Average

Each course, except courses with final grades of PASS or FAIL, is assigned a course weight based on its length and the mix of lecture, laboratory or clinical components. An individual student’s point equivalent for each course is multiplied by the course weight. The student’s yearly grade point average is calculated by dividing the sum of the weighted grade point equivalents earned for all the separately numbered courses for the academic program year and the sum of the course weights for all courses.

A cumulative grade point average is calculated by adding the total weighted grade point equivalents earned and dividing by the sum of the course weights for all courses taken. The cumulative GPA is used for the awarding of certain prizes, awards and scholarships.

Supplemental Examinations

A candidate who has received failing grades in not more than two subjects of any year, and who has attained the required overall grade point average of 2.0 and whose professional aptitude and fitness is satisfactory, will be offered the opportunity to complete supplemental examinations in didactic components of a course, provided he or she is qualified in attendance and course work for admission to examination.  Supplemental examinations are not available for failure of a "must pass" preclinical/clinical section of any course, as defined in the course outline.

Supplemental examinations must be completed within 12 weeks of receipt of the grade,  and are written at Dalhousie, unless approval is obtained to do otherwise.

Application for admission to a supplemental examination must be made within 14 days of the release of the decision of the Academic Standards and Awards Class Committee. Application forms may be obtained from the Dean of Dentistry's Office and must be accompanied by a supplemental examination fee.

On passing a supplemental examination or evaluation a notation is made on the transcript that the course is passed by supplemental activity, and no grade point value is assigned. If the student fails the supplemental examination, a grade of F will be recorded for that course. Failing grades must be replaced by passing grades before a student is promoted to the next year of the program. Failure of supplemental examination(s) will result in the student being required to repeat the year.

Illness or Absence

Students are required to attend all assigned courses and clinics. Penalties for not attending clinics are outlined in the clinic course outlines.

It is the student's responsibility to immediately inform the Office of the Dean and, when clinical activities are involved, any scheduled patients, of any absence due to illness, injury, or other cause. Unexcused absences from clinics and classes are considered a breach of professionalism and penalties may be imposed as outlined in the Academic Policy Manual.  Re-scheduled examinations will not be granted without written approval of the Assistant Dean.

Appeals

Students have the right to appeal their assigned grade in a given course as well as decisions regarding promotion or graduation. Written policies describing the Faculty's appeal procedures are available to all students in the Academic Policy Manual.

Licensing Regulations

Students are reminded that the degree in Dentistry is not the only requirement for admission to practice in any province or country. The regulations for admission to practice are established by the licensing board of the province/state/country in which the person desires to practice. Information on these requirements may be obtained from the respective Dental Registrars whose names and addresses may be obtained from the Office of the Dean.

The National Dental Examining Board of Canada incorporated under Federal Statute offers an examination leading to a certificate which is recognized by the dental Licensing Boards in all provinces and territories of Canada. Holders of the certificate may be licensed to practice in all provinces sometimes after meeting additional provincial requirements. For further information inquiries should be addressed to: Registrar, National Dental Examining Board of Canada, Suite 103, 100 Bronson Ave., Ottawa K1R 6G8.

The program of dental education in the Faculty has received the approval of the Commission of Dental Accreditation of Canada. The Dalhousie Doctor of Dental Surgery Degree fulfills the educational requirement for obtaining a certificate from the National Dental Examining Board of Canada, the National Board of Dental Examiners of USA, and the Boards of many of the states of the United States of America.


The degrees in law conferred by the University are the Juris Doctor (JD), the Master of Laws (LLM), and the Doctor of Philosophy in Law (PhD).


The following section describes academic regulations within the Faculty of Dentistry. It is to be distinctly understood that the regulations regarding courses of study, examinations, fees, etc., contained in this calendar are intended for the current year only, and that the University does not hold itself bound to adhere absolutely to the curriculum and conditions laid down. More detailed information is provided to each student at the beginning of the academic year in the Academic Policy Manual and the Clinic Policy Manual. These Policy Manuals contain information for students and faculty members on the following areas: Evaluation of Students, Grade Procedures, Remedial Opportunities, Supplemental Examinations, Promotion and Graduation, Examination Regulations, Appeal Procedures, Course Waivers, Absences, Senate Discipline, Student Course Evaluation and Clinic Protocol and Procedures.

Instruments, Equipment and Textbooks

All mandatory laboratory/clinic instruments, equipment, consumables, scrubs and lab jackets (not shoes), lockers, manuals, textbooks, and laptops are included in Student Auxiliary fees. The Faculty provides these items in order to maintain minimum standards and to ensure timely delivery and availability for the beginning of classes.

There are four parts to these fees:

  1. Student Kit Fee - these fees vary according to the students year of study
    1. Consumable Kit, which includes scrubs and lab jackets, stethoscope, teeth, burs, gloves, laundry, lockers and manuals etc.
    2. Equipment Kit, which includes preclinical equipment, articulators, surveyor, loupes etc.
  2. Academic Clinic Fee - Major clinical equipment, and instruments and facility renewal fees.
  3. Technology Fee - Laptop computer, peripherals, software, clinic infrastructure and IT support.
  4. Electronic Textbook Fee - Vital Source Bookshelf and hardcopy textbooks

Students are financially responsible for lost or damaged items. Degrees are withheld pending the return of or payment for missing/damaged items.

Fees (not including tuition):

All fees are subject to change. The fees listed below were for the 2016/17 academic year.

Doctor of Dental Surgery Program (DDS)

  Electronic Textbooks Technology Fee Academic Clinic Fee Student Kit Fee Total
Year 1 $2,242.00 $2,759.00 $5,519.00 $13,499.00 $24,019.00
Year 2 $2,047.00 $2,759.00 $5,519.00 $8,350.00 $18,675.00
Year 3 $2,105.00 $2,759.00 $5,519.00 $2,854.00 $13,237.00
Year 4 $2,366.00 $2,759.00 $5,519.00 $2,098.00 $12,742.00


DDS Qualifying Program (QP)

  Electronic Textbooks Technology Fee Academic Clinic Fee Student Kit Fee Total
Year 1 $4,023.00 $2,759.00 $5,519.00 $13,810.00 $26,111.00
Year 2 $3,800.00 $2,759.00 $5,519.00 $2,903.00 $14,981.00


Graduate Periodontic Program (PERI)
 

  Electronic Textbooks Technology Fee Academic Clinic Fee Student Kit Fee Total
Year 1 $0.00 $2,759.00 $5,519.00 $3,156.00 $11,434.00
Year 2 $0.00 $2,759.00 $5,519.00 $1,514.00 $9,792.00
Year 3 $0.00 $1,379.00 $5,519.00 $1,480.00 $8,378.00

Refunds:

There will be no refunds after the university add/drop deadline.

Student Kit Fee: A student who withdraws from the program before the university add/drop deadline, will be granted a full refund of the fees charged in that year upon the return/inspection of all kit items to Dental Stores.

Academic Clinic Fee: This fee is non-refundable.

Technology Fee: A student who withdraws from the program before the university add/drop deadline, will be entitled to refunds as follows:

DDS1 - Full refund of the fees charged in that year upon the return/inspection of all equipment and peripherals, to Building Services.

DDS2 - Partial refund of fees charged in that year upon the return/inspection of all equipment and peripherals to Building Services.

DDS3 - Partial refund of fees charged in that year upon the return/inspection of all equipment and peripherals to Building Services.

DDS4 - Partial refund of fees charged in that year upon the return/inspection of all equipment and peripherals to Building Services.

QP1 - Full refund of the fees charged in that year upon the return/inspection of all equipment and peripherals to Building Services.

QP2 - Partial refund of fees charged in that year upon the return/inspection of all equipment and peripherals to Building Services.

PERI1 - Full refund of the fees charged in that year upon the return/inspection of all equipment and peripherals to Building Services.

PERI2 - Partial refund of fees charged in that year upon the return/inspection of all equipment and peripherals to Building Services.

PERI3 -No refund.

Electronic Textbook Fee: A student who withdraws from the program before the university add/drop deadline, will be entitled to a pro-rated refund of fees charged in that year.

Access to all titles on the Vital Source bookshelf will be terminated immediately upon withdrawal.