IV. Graduate Application Process

4.1 Faculty Application Forms and Supporting Materials

All applicants for graduate programs at Dalhousie must complete the Faculty of Graduate Studies Application for Admission Form. Students can apply online at dal.ca/admissions/graduate.html. A printable version of the Application Form can be found on the Faculty of Graduate Studies Website. The application must be accompanied by the application fee. All supporting materials (including academic reference letters, official transcripts from all post-secondary institutions attended, official GMAT or GRE scores, official ESL test scores, etc.) are to be sent directly to the academic unit to which the student is applying. Interdisciplinary PhD Program applicants send all materials to the Faculty of Graduate Studies c/o the Director of the Interdisciplinary PhD program. Note that supporting documents (transcripts, letter of reference, etc.) will be verified for authenticity. Applicants submitting fraudulent documents will have their names published on the listserv of the Association of Registrars of Universities and Colleges in Canada and have their acceptance rescinded. Most documents submitted as part of the application cannot be returned or photocopied for the student.

4.2 Application Deadlines

The Faculty of Graduate Studies normally admits students to commence their programs in the fall term (September). See Admission Dates. However, some academic units may allow applicants to commence in the winter term (January) or the summer term (May) or may have different deadlines. General Deadlines for applications are as follows:

General Application Deadlines Canadian Applicants Non-Canadian Applicants
For September Admission June 1 April 1
For January Admission October 31 August 31
For Summer Admission February 28 December 31

Check academic unit listings in this Calendar for information on specific program admission requirements.

4.2.1 Specific Program Deadlines

Please note, some academic units have application deadlines that are earlier than the Faculty of Graduate Studies deadlines. Refer to the specific academic unit listings in this Calendar for these dates.

In order to be considered for some scholarships, a completed program application may be required prior to the general application deadlines. See the Faculty of Graduate Studies Funding page. Consult with your chosen academic unit to determine scholarship availability, eligibility, and application deadlines.

Applicants who require a student visa and are not funded by Dalhousie University must provide proof of financial support with their application.

4.3 Academic Unit and Faculty Approval

All applications are reviewed by academic units, and the academic units then make a recommendation to the Faculty of Graduate Studies for acceptance or rejection, including any required conditions of admission. At this stage, many academic units will contact the applicants to let them know of a positive recommendation to the Faculty. While this may be a useful indication to the applicant that their application is progressing, it does not constitute official acceptance into the graduate program, even if it is in the form of a written letter. Official acceptance is achieved when the academic unit recommendation has been approved by the Faculty of Graduate Studies, and a formal letter of acceptance is issued by the Registrar’s Office to the student.

4.4 Official Response

All successful applicants will receive an official letter from the Registrar’s Office indicating they have been accepted into the graduate program. This letter is the only official notification that the university sends out. All other forms of communication, including letters from a academic unit or a Faculty, do not constitute official acceptance by the university.

4.5 Scholarships

Successful applicants who are also approved for a graduate scholarship will receive an email or letter of notification of their award from the Faculty of Graduate Studies. Scholarship offers can be made at the time of an admission offer or later, depending when the decision on funding is made. Letters from supervisors or academic units do not constitute official offers of financial support by the university.

4.6 Deferrals

Newly accepted applicants who, for reasons beyond their control, are unable to take up their position on the date for which they were accepted, may request a deferral of their start date to a later term. Students may request a deferral of one, two, or three terms. No student may receive more than one deferral. Students wishing to request a deferral should contact the academic unit to which they were accepted as soon as possible. Deferrals are not automatic. Deferrals require the permission of the academic unit and the Faculty of Graduate Studies. If students request a deferral after they have registered, it is the student’s responsibility to cancel their registration by University posted deadlines, otherwise fees will apply.